CAP Best Student Poster Presentation Competition 2017 – GUIDELINES

Students who submit an abstract with a poster preference may opt to participate in the best student poster competition which will be judged on Tuesday, May 30, 2017, with judges’ previewing during the afternoon and interacting with presenters during the evening poster session.

Eligibility, selection procedure, and selection criteria are as follows:

  • the student must be a member of the CAP1. If the student wants to participate in the division-level competition, if applicable, the student must be a member of that division one week before Congress starts;
  • the student presenting the poster must be a registered participant at the Congress;
  • the student must be an author of the presentation, must have made a major contribution to the research, must present it, and must take primary responsibility for its content;
  • the student should officially enter the competition at the time of submission of the regular abstract – i.e. select Poster (Student, in competition) option;
  • the student is NOT eligible to enter the Best Student Paper Oral Competition.

Once the abstract selection process has been completed, the Division Chairs will be provided with a list of the students who have opted for this competition.

Instructions and procedures for judging are as follows:

  • the poster may be in English or French; the title and abstract should be in the language of presentation;
  • by April 15, the student will be advised if they have been accepted for poster presentation;
  • the poster and submitted abstract will be judged on appearance, organization, content, clarity and oral responses to questions;
  • to facilitate initial judging at the divisional level, the poster MUST be set up in the designated area by 13h00 on the day of the assigned poster session;
  • judging will proceed in three stages:

1. Between 13h45 and 17h30, judges assigned by participating divisions will view posters and select up to 3 posters per division to proceed to the next stage of judging. Students are NOT to be present for this stage of judging. A representative of each division will flag each of their selected posters as semi-finalists and will deliver a ranked list of the selected posters to the Chief Judge by 17h30;

2. The second stage of judging will proceed from 18h00 to 19h00. Students are NOT to be present for this stage of judging, but should arrive at their poster by the start of the session at 19h00.  The panel of judges will revisit the semi-finalist posters and will identify the six finalists for the CAP competition as well as finalists for the divisional competitions, as appropriate.  Tags identifying the finalists will be attached to those posters before 19h00.

3. Student finalists will be expected to remain with their posters from 19h00 to 21h00. The panel of judges will visit each of the 6 finalist posters and complete a poster judging form with marks for appearance, organization, content, clarity and oral responses to questions;  each poster session finalist will be presented with a ticket to the Thursday evening Recognition Reception (see policy statement below), at which the winners will be acknowledged and prizes will be awarded.

Publication of winning results in Physics in Canada

  • The top three winners of the overall poster competition will be invited to submit an extended summary of the poster presentation (2-3 pages) to the CAP office – capmgr@uottawa.ca – by August 15;
  • The extended summaries submitted by the competition winners will be published in the Fall issue of Physics in Canada. The extended summary must have been specifically prepared for this competition ( following PiC guidelines ), and the student must be the principal author. Reprints of previously published papers, or copies of papers submitted for publication elsewhere, are not acceptable as extended summaries for this competition.
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