2024 Instructions for Poster Presenters

Information on this page is subject to change. Please email programs@cap.ca with any questions.

The CAP poster session will be held on Tuesday, May 28th from 17h45 to 19h15.

  • The poster session will be held in the Physics and Astronomy Atrium and the Social Sciences Center. Please consult the Indico program for details.
  • Posters may be set up starting at 10:00 am on Monday, May 27.
  • Posters should have a maximum size of 4 ft high x 4 ft wide.
  • Poster boards will be numbered and presenters can find their poster number and location on the Indico online program. Appropriate materials will be provided to attach your poster to the board. You may NOT use staples.
  • Presenters are asked to be at their poster during the entire poster session (Tuesday, 17:45-19:15) to answer questions from conference participants (including, but not limited to, the judges for the Best Student Poster Competition). 
  • Presenters are encouraged to leave their posters up for display until Thursday, May 30 at 12:30 noon. Posters left in the poster area after this time will be held at registration until 17:30.

Poster printing services

Posters may be printed on Western Campus at the Digital Imaging Unit located ~ 3 minutes walking distance from Physics and Astronomy Building:


Please refer to their website for opening hours, how to contact them remotely, and any other enquiries. A list of FAQs (e.g., about printing costs, required file formats for printing, and printing queue/turnaround times) can be found here:


Payments must be made by cash or cheque. No credit/debit cards are accepted.

Best Student Poster Competition

Student competitors must be a current graduate student member or undergraduate student affiliate of the CAP to be eligible to compete (click here to join or click here to check membership and renew if necessary). The deadline to join and preserve the right to compete is May 14, 2024.

All posters will be judged by divisional judges at the CAP poster session on Tuesday, May 28, from 17h45 to 19h15.

Posters must be installed by 13h15 on Tuesday May 28 to be considered for the Best Student Poster Competition.

The list of the 6 finalists for the CAP Best Student Poster Competition will be posted before the end of the day on Wednesday May 29th at the CAP desk in the registration area and on the congress website. Finalists will also receive a direct e-mail between 14h00 and 19:30 on Wednesday to confirm their participation in the finals. Watch your inbox!

Finalists in the CAP Student Poster Competition will present a second poster on Thursday, May 31, between 08h15 and 09h45. In order to participate in the final, finalists must bring their poster to the competition room between 07h15 and 07h50 on Thursday, May 30 to hand it in to the student volunteer and confirm the time their poster will be judged.

All competitors must plan to be present at the convention on Thursday to be available for the final competition if they are selected (or to cheer on the finalists if they are not). If you know in advance that you have to leave before Thursday, please email the coordinator (programs@cap.ca) so that arrangements can be made for another competitor to attend in case you receive the first division prize (which will be emailed to you after the convention).

The evaluation criteria are as follows:

Introduction, motivation


Scientific content, quality, originality


Speaking quality, clarity, enthusiasm


Organization, use of visual aids


Ability to answer questions




(> 45 sec)

(oral only, -10%)