Duration of Talk
- Contributed and Competition talks: 12 minutes and allow a three-minute period for questions (12 plus 3 minutes = 15 minutes).
- Invited talk: 25 minutes and allow a five-minute period for questions (20 plus 5 minutes = 25 minutes).
- To ensure that the session runs smoothly, efficiently and finishes on time, a timer will enforce the time allocation, with a pre-warning 2’ before the end of time, and a second warning at the mandatory finishing time.
Conference Room AV Equipment
Each presentation room is equipped with a projector, sound system, and computer console, with a UBS port, HDMI cable, VGA cable, lapel microphone, and handheld microphone. Presentation room computers run on Microsoft Windows 10, with Microsoft 365 (Excel, PowerPoint, Word), Adobe Reader, VLC Media Player, and Windows Media Player installed.
Presenters must bring your oral presentation in PPT or PDF format on a USB drive to the volunteer assisting in the presentation room prior to the start of the session. A volunteer will be present 20 minutes before the start of each session to assist with uploading the presentation from the USB onto the room rack computer. If your presentation includes a video, it is strongly recommended that you bring the video as a separate file (ensure compatibility with the software noted above) along with your presentation file.
Best Student Oral Competitors
Student competitors must be a current graduate student member or undergraduate student affiliate of the CAP to be eligible to compete (click here to join or click here to check membership and renew if necessary). The deadline to join and preserve the right to compete is May 13th.
All oral competition entries will be judged by Divisional Judges in the parallel technical sessions and symposia as scheduled from Monday afternoon through to Tuesday end of day. The list of the eight finalists for the CAP Best Student Oral Competition will be posted by 14h00 Wednesday, June 11, at the CAP desk in the registration area. The finalists will also be contacted directly by phone between 14h00-19h30 on Wednesday to confirm their participation in the finals. Please keep an eye on your voicemail!
Finalists for the CAP Best Student Oral Competition will give a second oral presentation on Thursday, June 12, 10h00-12h00. Winners of the CAP Best Student Oral Competition and winners of Division oral competitions will be announced at the Student Awards Ceremony on Thursday, June 12, 15h30-16h00.
All competitors should make plans to be in attendance at Congress on Thursday June 12 in order to be available for the final competition should they be selected. If you know ahead of Congress that you have to leave before Thursday, please send an email to the CAP Coordinator (programs@cap.ca) so that arrangements can be made for an alternate competitor in the event that you receive the top Divisional prize (which would be sent to you by email following Congress).
Judging will be based on the following rubric:
| Exceeding | Demonstrating | Developing | Emerging | |
| 4 | 3 | 2 | 1 | |
| Context, motivation | Problem is defined and put into context in a compelling way (precisely stated and strongly supported). | Problem is clear and consistent with the supporting material. | Problem is basically understandable but supporting material is insufficient. | Problem can be deduced but is not explicitly explained in the presentation. |
| Scientific content, quality, originality | Research methods and data are clearly explained. Impact of results are coherently compared to previous work. Contribution of the student is clear. | Research methods, data and impact are presented. Contribution of the student is clear. | Research methods and data are presented. Impact of results is insufficiently supported or contribution of the student is not clear. | Research methods and data are presented. Impact and contribution of the student are not clear. |
| Supporting materials (diagrams, data, graphs, statistical analysis, uncertainties) | A variety of supporting materials appropriately refer to information or analysis that significantly supports the presentation. | Supporting materials appropriately refer to information or analysis that generally supports the presentation. | Supporting materials appropriately refer to information or analysis that partially supports the presentation. | Insufficient supporting materials refer to information or analysis that minimally supports the presentation. |
| Organizational pattern (specific introduction and conclusion, sequenced material within the body, and transitions) | Organizational pattern is clearly and consistently observable and is skillful and makes the content of the presentation cohesive. | Organizational pattern is clearly and consistently observable. | Organizational pattern is intermittently observable. | Organizational pattern is not observable. |
| Delivery techniques (clarity, vocal expressiveness, enthusiasm, posture, gesture, eye contact, pace, terminology) | Delivery techniques make the presentation compelling, and speaker appears polished and confident. Terminology and pacing are appropriate to audience. | Delivery techniques make the presentation interesting, and speaker appears comfortable. Terminology and pacing are appropriate to audience. | Delivery techniques make the presentation understandable, and speaker appears tentative. Terminology and/or pacing are appropriate to audience. | Delivery techniques detract from the understandability of the presentation, and speaker appears uncomfortable. Terminology and/or pacing are not appropriate to audience. |
| Responses to questions and understanding of research topic | Responses to questions include further information and mastery of research topic is clear. | Responses to questions include basic information and understanding of research topic is clear. | Responses to questions reflect basic understanding but mastery of research topic is not clear. | Responses to questions are insufficient and understanding of research topic is not evident. |
| Overtime penalty (oral presentations only) | -3 for > 45 seconds overtime | |||
| Total Score (out of 24) |