2024 Instructions for Oral Presenters

Duration of Talk

It is important to respect the time allocation to ensure that the session runs smoothly, efficiently, and finishes on time.

• Contributed and Competition talks: 12 minutes and allow three minutes for questions (12 plus 3 minutes = 15 minutes).
• Invited talk: 25 minutes and allow five minutes for questions (25 plus 5 minutes = 30 minutes).
• A timer will enforce the time allocation, with a pre-warning 2’ before the end of time, and a second warning at the mandatory finishing time.

Conference Room AV Equipment

Each presentation room is equipped with a projector and a rack computer (with UBS port, as well as a VGA cable. Presentation room rack computers will be running on MS Windows, with MS Office 2019, Adobe Reader, VLC Media Player, and Windows Media Player installed. A full list of installed software can be found here: https://wts.uwo.ca/ctg/general_university_classrooms/rack_pc/index.html.

If your presentation includes a video, bringing the video as a separate file (ensure compatibility with the software noted above) along with your presentation file is strongly recommended.

The default mode of presentation is to bring your oral presentation in PPT or PDF format on a USB drive, so it can be uploaded onto the room rack computer. 

Presenters are free to use their own laptops for their presentations, but it is their responsibility to ensure their compatibility with the projector prior to the start of their session, including the appropriate adapter for the room VGA cable if a VGA port is not available on their laptop. This will be particularly critical for MAC users. Connecting your laptop to the projector will use some of the time available for your presentation, so you must prepare accordingly.

To reiterate: presenters are encouraged to bring their presentations on a USB drive to the volunteer assisting in the presentation room prior to the start of the session. It is their responsibility to ensure compatibility and connectivity with the projector if they wish to use their own laptop. A volunteer will be present 20 minutes before each session is due to begin to assist with testing or loading the presentation from the USB.

Best Student Oral Competitors

Student competitors must be a current graduate student member or undergraduate student affiliate of the CAP to be eligible to compete (click here to join or click here to check membership and renew if necessary). The deadline to join and preserve the right to compete is May 14, 2024.

All oral competition entries will be judged by Divisional Judges in the parallel technical sessions and symposia as scheduled from Monday morning through to Wednesday morning (no in-competition talks after lunch). The list of the 8 finalists for the CAP Best Student Oral Competition will be posted by 19h00 Wednesday, May 29, at the CAP desk in the registration area and on the Congress website. The finalists will also be emailed directly between 17h00-19h30 on Wednesday to confirm their participation in the finals. Please keep an eye on your inbox!

Finalists for the CAP Best Student Oral Competition will give a second oral presentation on Thursday, May 30, time TBC.

Winners of the CAP Best Student Oral Competition and winners of Division oral competitions will be announced at the Student Awards Ceremony on Thursday, May 30, time TBC.

All competitors should make plans to be in attendance at Congress on the Thursday to be available for the final competition should they be selected (or to cheer on the finalists if not).  If you know ahead of Congress that you have to leave before Thursday, please send an e-mail to the coordinator (programs@cap.ca) so that arrangements can be made for an alternate competitor in the event that you receive the top divisional prize (which would be sent to you by mail following Congress).

Judging will be based on the following: