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CAP CONGRESS 2023
Listeners, Speakers, and Session Chairs
SPECIAL INSTRUCTIONS FOR TIMED PAPERS
In order to ensure that listeners can transfer from one session to another, the oral presentations will be timed. As a courtesy to all conference participants, we would ask that the following simple guidelines be observed. Your cooperation is appreciated.
EVERYONE – Ensure that you are wearing your Congress name badge at ALL times.
LISTENERS
- Please arrive at a lecture room promptly before the next paper is to begin.
- Please leave a session unobtrusively, preferably during or at the end of the question and answer period.
SPEAKERS
- Make your computer arrangements before the start of your session.
- Be ready to start your talk on time.
- Pace your talk to end well before the next talk begins: about 3 minutes for a contributed paper and about 5 minutes for an invited paper.
- Answer questions and comments as efficiently as possible; defer any follow-up discussions to be continued after the session or in a health break.
- Obey your session chair’s instructions.
SESSION CHAIRS (CONVENORS)
- Arrive at the session room no later than 15 minutes before your session begins. Check that all needed projection and auxiliary equipment is present and operational.
- Introduce yourself to the assistant in the room and verify that the session timer is working.
- Check that your speakers and, if applicable, judges and student competitors (marked with * in program), are present and correctly identified before the session starts.
- Start each paper right on time.
- Make sure each speaker stops talking well before the next paper begins.
- Keep the question periods interesting, lively, and productive. Read over the papers in your session before-hand. If necessary, prepare comments and questions.
- Do not let any discussion period get out of hand, either on the speaker’s or the questioner’s side.
- Under no circumstances may the order of giving the papers differ from that given in the program. If a speaker fails to appear, either recess the session until the start of the next scheduled talk, or introduce an ad-hoc discussion of earlier presentations to fill the time slot.