Nomination Procedures
- The deadline for nominations will normally be June 30; Normally the nomination and selection cycle will be set such that selected nominees may be presented with their award in mid-September.
- Nominations must be submitted using the CAP’s online nomination submission process.
- Although the CAP’s nomination system currently has an English-only interface, nominations may be submitted in either English or French. The CAP is committed to ensuring that applications submitted in either official language are treated equitably.
- The CAP commits to ensuring that those evaluating awards will have a thorough understanding of the impact of bias to take it into account while reviewing nominations. Click here to view the CAP’s full EDI statement.
- Supporting documents must be submitted as PDF files.
- Nominations are confidential to the CAP.
- Nominations are valid for three (3) nomination cycles.
- Upon submission, and each year of the remaining two years of the cycle, nominators MUST verify/validate that the nomination package is complete and up-to-date for the nomination to be submitted to the selection committee for consideration.
Nomination Components
Unless otherwise noted, a complete application consists of:
- The nomination form, and a supporting letter from the nominator.
- A curriculum vitae for the nominee of 5 pages maximum, including a list of awards and grants received to date, and other evidence of exceptional achievements in teaching. It should not contain routine information on service on school committees and other similar commitments, except as they relate to teaching.
- A minimum of three, to a maximum of five, supporting letters. One must be from a senior person (such as a principal or dept. head), and at least one each must be from a peer or student. Two others who have a close familiarity with the candidate’s contributions to teaching should also be invited to submit a letter of support. Letters should particularly address how the candidate meets the criteria for this award.
- (Optional) Up to 5 supplementary documents which contain supporting evidence of how the nominee meets the criteria for the award (e.g. certificates, teaching awards).
- A citation of 300 words or less, suitable for publication if the nominee is selected as the award recipient. NOTE: The citation must be submitted in plain text format using cut and paste into the online nomination form.
Note to Nominators and References. When drafting your letter of support, please consider the following best practices (adapted from the Canada Research Chair’s Guidelines and Best Practices for Letter Writers):
- Be accurate, fair, clear, and balanced
- Support your points by providing specific examples of accomplishments where possible
- Avoid revealing personal information or referring to the private life of the nominee
- Be aware of implicit bias and avoid the use of biased language (more information on Limiting Unconscious Bias)
- Avoid making the letters overly personal by using formal and professional titles
Nomination Selection and Notification
Following the submission date, the nomination will be reviewed to determine if the eligibility criteria and nomination requirements have been satisfied. If the nomination package is not in accordance with these requirements, the CAP will inform the nominator and allow them to modify or provide additional information within 5 business days. If the requested information is not provided, incomplete or not in adherence to the requirements, the nomination will not be taken into consideration.
Selection committees are formed by CAP’s Recognition Committee. The selection committees recommend recipients to the CAP Board of Directors. If approved, recipients will be contacted by the President of the CAP or designate.